{"id":13027,"date":"2025-07-31T17:27:35","date_gmt":"2025-07-31T16:27:35","guid":{"rendered":"https:\/\/www.voxelgroup.net\/blog\/?p=13027"},"modified":"2025-07-31T17:27:35","modified_gmt":"2025-07-31T16:27:35","slug":"ksef-2-0-everything-you-need-to-know-about-electronic-invoicing-in-poland","status":"publish","type":"post","link":"https:\/\/www.voxelgroup.net\/blog\/en\/ksef-2-0-everything-you-need-to-know-about-electronic-invoicing-in-poland\/","title":{"rendered":"KSeF 2.0: Everything you need to know about electronic invoicing in Poland"},"content":{"rendered":"<span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Tiempo de lectura:<\/span> <span class=\"rt-time\"> 2<\/span> <span class=\"rt-label rt-postfix\">minutos<\/span><\/span><p><span data-contrast=\"auto\">The KSeF 2.0 (Krajowy System e-Faktur) system <\/span><b><span data-contrast=\"auto\">will come into effect in Poland on February 1, 2026<\/span><\/b><span data-contrast=\"auto\">. <span class=\"NormalTextRun SCXW79319553 BCX0\">As a result<\/span><span class=\"NormalTextRun SCXW79319553 BCX0\">,<\/span> this mandate marks a milestone in the digital transformation of electronic invoicing in Poland, and it is essential that companies are prepared to comply with the new requirements.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Electronic invoicing timeline in Poland with the KSeF 2.0 system<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">The Polish government has confirmed that the <a href=\"https:\/\/ksef.mf.gov.pl\/\" target=\"_blank\" rel=\"noopener\">KSeF 2.0 system<\/a> will come into effect as planned. Although the regulation is still under public consultation until April 25, 2025, the key dates have already been set:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">June 2025<\/span><\/b><span data-contrast=\"auto\">: Publication of technical details, including FA(3) schemas, API documentation, and testing schedule.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">September 30, 2025<\/span><\/b><span data-contrast=\"auto\">: Start of testing with the new KSeF 2.0 API.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">November 2025<\/span><\/b><span data-contrast=\"auto\">: Launch of the trial version of the KSeF 2.0 taxpayer application. Invoices issued in this environment will be simulations with no legal validity.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">February 1, 2026<\/span><\/b><span data-contrast=\"auto\">: Entry into force of the production version. From that moment on, invoices generated by KSeF 2.0 will be legally valid.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">April 1, 2026<\/span><\/b><span data-contrast=\"auto\">: Phase II begins, mandatory for all companies.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">December 31, 2026<\/span><\/b><span data-contrast=\"auto\">: End of the extended deadline for certain obligations. There will be a grace period during which no penalties will be imposed for errors in invoices and it will not be mandatory to include the KSeF identifier in bank transfers.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<h2><b><span data-contrast=\"auto\">Other important aspects of electronic invoicing in Poland<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">In addition to the schedule, other important features of the KSeF 2.0 system have been confirmed:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"auto\">Offline mode<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-ccp-props=\"{}\">Companies will have the option to issue invoices outside the system in <strong>exceptional cases<\/strong>, such as technical failures or transactions with non-resident companies. They must upload these invoices to KSeF on the next business day.<\/span><\/p>\n<h3><b><span data-contrast=\"auto\">Emission certificates<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><span data-ccp-props=\"{}\">Starting November 1, 2025, companies will need emission certificates to <strong>issue invoices both directly in the system and in offline mode<\/strong>.<\/span><\/p>\n<p><span data-contrast=\"auto\"><span class=\"NormalTextRun SCXW227963979 BCX0\">Overall<\/span><span class=\"NormalTextRun SCXW227963979 BCX0\">, t<\/span>his new regulatory framework represents a significant change in the management of electronic invoicing in Poland. For more details, visit our <\/span><a href=\"https:\/\/www.voxelgroup.net\/compliance\/guides\/poland\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"auto\">guide to electronic invoicing in Poland<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Implementation schedule and features<\/p>\n","protected":false},"author":9,"featured_media":13032,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sitemap_exclude":false,"_sitemap_priority":"","_sitemap_frequency":"","footnotes":""},"categories":[1626],"tags":[],"coauthors":[2065],"class_list":{"0":"post-13027","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-compliance-en"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>KSeF 2.0: Everything you need to know about electronic invoicing in Poland - 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