{"id":13095,"date":"2025-09-04T08:38:24","date_gmt":"2025-09-04T07:38:24","guid":{"rendered":"https:\/\/www.voxelgroup.net\/blog\/?p=13095"},"modified":"2025-09-04T08:40:59","modified_gmt":"2025-09-04T07:40:59","slug":"everything-you-need-to-know-about-b2b-e-invoicing-in-belgium","status":"publish","type":"post","link":"https:\/\/www.voxelgroup.net\/blog\/en\/everything-you-need-to-know-about-b2b-e-invoicing-in-belgium\/","title":{"rendered":"Everything you need to know about B2B e-invoicing in Belgium"},"content":{"rendered":"<span class=\"span-reading-time rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\">Tiempo de lectura:<\/span> <span class=\"rt-time\"> 3<\/span> <span class=\"rt-label rt-postfix\">minutos<\/span><\/span><p><strong>Belgium<\/strong>, like many other European countries, wants its companies to use electronic invoicing for B2B (business-to-business) transactions. This was confirmed by the Council of Ministers with the approval of the Royal Decree on B2B e-invoicing, marking a milestone in the country\u2019s digital tax transformation:\u00a0<strong>mandatory electronic invoicing for all B2B transactions starting January 1, 2026.<\/strong><\/p>\n<h2><strong>Key features of Belgium\u2019s B2B e-invoicing law<\/strong><\/h2>\n<p>Although Belgium is following the European trend of implementing e-invoicing for B2B transactions\u2014like Italy, France, Poland, and Spain\u2014<strong>its model has unique characteristics.<\/strong><\/p>\n<h3><strong>Single implementation date<\/strong><\/h3>\n<p>All companies established in Belgium must comply from the same day.\u00a0<strong>There will be no phased rollout.<\/strong>\u00a0The regulation mandates that all companies must issue and receive e-invoices starting\u00a0<strong>January 1, 2026.<\/strong><\/p>\n<h3><strong>Mandatory structured format<\/strong><\/h3>\n<p><strong>Peppol-BIS<\/strong>\u00a0is established as the standard format and\u00a0<strong>Peppol<\/strong>\u00a0as the central platform. <strong>Other formats compatible with the European standard EN 16931 are allowed<\/strong>, provided there is agreement between sender and recipient.<\/p>\n<p><a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/www.voxelgroup.net\/blog\/en\/everything-you-need-to-know-about-peppol\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">Peppol<\/a>\u00a0is a platform that standardizes technical specifications for electronic transactions across countries.<\/p>\n<h3><strong>Technical requirements<\/strong><\/h3>\n<p><a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/financien.belgium.be\/sites\/default\/files\/downloads\/186-einvoicing-procedure-it-applications.pdf\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">The technical specifications<\/a>\u00a0were published in July 2025. One notable requirement is the\u00a0<strong>new VAT rounding rule<\/strong>, which allows rounding the total amount only by VAT type, not by line item.<\/p>\n<h3><strong><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13087 size-large\" src=\"https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/Blog_inside-Compliance-Belgium-1024x585.jpg\" alt=\"Hombre trabajando con un ordenador\" width=\"1024\" height=\"585\" srcset=\"https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/Blog_inside-Compliance-Belgium-1024x585.jpg 1024w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/Blog_inside-Compliance-Belgium-300x171.jpg 300w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/Blog_inside-Compliance-Belgium-768x439.jpg 768w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/Blog_inside-Compliance-Belgium.jpg 1050w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>Fines and penalties<\/strong><\/h3>\n<p>The regulation also sets\u00a0<strong>penalties<\/strong>\u00a0for companies that fail to meet the technical requirements:<\/p>\n<ul>\n<li>First offense: \u20ac1,500<\/li>\n<li>Second offense: \u20ac3,000<\/li>\n<li>Subsequent offenses: \u20ac5,000<\/li>\n<\/ul>\n<h3><strong>End of PDF via email<\/strong><\/h3>\n<p>Unstructured formats like PDFs will no longer be allowed. Therefore, sending invoices in PDF format via email for domestic B2B transactions will be prohibited.<\/p>\n<h3><strong>Other transactions: B2G and B2C<\/strong><\/h3>\n<p><strong>Domestic B2C transactions<\/strong>\u00a0(to end consumers) are\u00a0<strong>excluded from this regulation<\/strong>. For B2G (business-to-government) invoices, a specific legal framework already exists.\u00a0<strong>B2G e-invoicing has been mandatory since 2020<\/strong>, and was implemented even earlier in Flanders and at the federal level.<\/p>\n<p><strong>For cross-border B2B and B2C transactions<\/strong>, e-invoicing is subject to the recipient\u2019s authorization. A recent guide clarifies that if the recipient is registered in the Peppol network, it is considered implicit consent to receive e-invoices\u2014potentially eliminating the need for bilateral agreements or manual coordination between international business partners.<\/p>\n<h2><strong>Who is required to use B2B e-invoicing in Belgium?<\/strong><\/h2>\n<p>The obligation applies exclusively to\u00a0<strong>companies established in Belgium or with a permanent office in Belgian territory.<\/strong><\/p>\n<p>Companies registered only for VAT purposes without physical presence (infrastructure or staff) in Belgium are excluded. The law applies only to domestic transactions and does not affect cross-border operations.<\/p>\n<h2><strong>How does Belgium\u2019s B2B e-invoicing model work?<\/strong><\/h2>\n<p>Unlike other countries that have created specific entities like\u00a0<a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/www.voxelgroup.net\/fr\/plateforme-agreee\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">plateformes agr\u00e9\u00e9es<\/a>\u00a0in France or\u00a0<a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/www.voxelgroup.net\/blog\/en\/updates-on-the-electronic-invoicing-law-in-spain\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">PIFEs in Spain<\/a>,\u00a0<strong>Belgium\u2019s entire e-invoicing model is based on\u00a0<a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/peppol.org\/about\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">Peppol<\/a><\/strong>.<\/p>\n<p>Specifically, Belgium uses the four-corner model, where\u00a0<strong>the key players are the invoice sender and their Peppol access point, and the invoice receiver and their Peppol access point.<\/strong>\u00a0Every Belgian sender and receiver must be connected to a Peppol access point, such as Voxel.<\/p>\n<p>The flow works as follows:<\/p>\n<ul>\n<li>The hotel issues the invoice, and its Peppol access point sends it to Peppol.<\/li>\n<li>Peppol identifies the recipient\u2019s access point and delivers the invoice.<\/li>\n<li>The recipient\u2019s Peppol access point receives the invoice and deposits it into the client\u2019s system.<\/li>\n<\/ul>\n<h2><strong><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13092 size-large\" src=\"https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-1024x512.jpg\" alt=\"flujo e-factura B\u00e9lgica\" width=\"1024\" height=\"512\" srcset=\"https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-1024x512.jpg 1024w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-300x150.jpg 300w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-768x384.jpg 768w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-1536x768.jpg 1536w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-1000x500.jpg 1000w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium-670x335.jpg 670w, https:\/\/www.voxelgroup.net\/blog\/wp-content\/uploads\/2025\/09\/diagram_Blog_inside-Compliance-Belgium.jpg 1800w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>Beyond B2B e-invoicing: e-reporting in 2028<\/strong><\/h2>\n<p>Aligned with the\u00a0<a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/www.voxelgroup.net\/blog\/en\/vida-the-revolution-of-digital-taxation-in-europe\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">EU\u2019s ViDA initiative<\/a>, starting\u00a0<strong>January 2028<\/strong>, Belgium will implement\u00a0<strong>e-reporting<\/strong>, a digital tax reporting system that complements e-invoicing. E-reporting will also be based on Peppol and will include reporting obligations for transactions not covered by the current B2B e-invoicing law, such as domestic B2C and international transactions.<\/p>\n<p>The goals of these digital laws are:<\/p>\n<ul>\n<li>Optimize tax data collection.<\/li>\n<li>Combat tax evasion.<\/li>\n<li>Eliminate annual VAT client declarations.<\/li>\n<li>Reduce errors and complex administrative processes.<\/li>\n<\/ul>\n<p>Belgian tax authorities will soon publish the technical and operational requirements for e-reporting.<\/p>\n<h2><strong>Voxel: certified provider for B2B e-invoicing in Belgium<\/strong><\/h2>\n<p>As a certified e-invoicing provider, Voxel is already listed on <a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/einvoice.belgium.be\/en\/article\/software-solutions-sending-receiving-and-processing-electronic-invoices\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">Belgium\u2019s official e-invoicing portal<\/a> and on the Peppol network. Voxel is the electronic invoicing provider specializing in the travel, hospitality, and restaurant sectors. More than 25 years of experience guarantee our specialization and knowledge of these industries. At Voxel, we help companies take advantage of the digitization opportunity provided by electronic invoicing legislation by digitizing and automating the entire invoicing process.<\/p>\n<p><span style=\"font-size: 20px;\"><a class=\"fui-Link ___w5et180 f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv f1mo0ibp fjoy568 ff5ikls f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a\" tabindex=\"0\" href=\"https:\/\/www.voxelgroup.net\/compliance\/guides\/belgium\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-tabster=\"{&quot;restorer&quot;:{&quot;type&quot;:1}}\">See Belgium\u2019s e-invoicing guide<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>E-invoice law<\/p>\n","protected":false},"author":3,"featured_media":13084,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_sitemap_exclude":false,"_sitemap_priority":"","_sitemap_frequency":"","footnotes":""},"categories":[1626],"tags":[],"coauthors":[110],"class_list":{"0":"post-13095","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-compliance-en"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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