Therefore, it decided to rely on Suitech, ERP based on Microsoft Dynamics 365 Business Central and integrated with Voxel’s Bavel Billing solution to automate the process of receiving, validating and reconciling invoices with its suppliers.

The project started with a pilot supplier that generated a high volume of invoices and that was already using Voxel’s technology and Suitech’s management system. Subsequently, and thanks to the extensive network of companies integrated into Voxel’s Bavel platform, most of Canarian Hospitality’s suppliers were already integrated and could quickly start working with the hotel management company.

The next step was to identify the suppliers’ product references and synchronize them with Suitech ERP. This process was accompanied by training for Canarian Hospitality’s purchasing teams, which was essential for error‐free product coding and subsequent invoice reconciliation.

Once these procedures are completed, the result is an automated workflow that begins with the receipt of invoices through Bavel Billing and continues with a thorough reconciliation in Suitech ERP to verify accuracy in terms of quantities, products and agreed prices.

In cases where the reconciliation is successful, the invoice is automatically entered into the accounts, optimizing the bookkeeping process. But if the reconciliation does not meet the established criteria, Suitech ERP provides the ability to make informed decisions. This includes the option to accept or reject the invoice after further review, with the ability to transparently communicate the decision to the supplier.