Voxel develops solutions for the digitisation of the value chain: from supplier management, stock control, electronic procurement (orders and delivery notes), electronic invoicing and approval flows and expense management, to electronic payments and collections, the dematerialisation of paper and connection with public administrations.

With more than 8 years of experience in the Dominican Republic, Voxel Caribe is the reference network in the country in the exchange of data between customers and suppliers, with more than 14 million transactions carried out in the country between more than 300 leading companies.

Digitization of administrative processes at Casa Rodríguez

Casa Rodríguez is a trading company importing and distributing mass-market products for small, medium and large businesses in the Dominican Republic. The company has a history of over 40 years in the country.

While in full expansion, three of their top clients ask Casa Rodríguez to digitize their communications with them. In other words, they want them to digitize order receipt and invoice issuance.

Faced with this request, Casa Rodríguez decides to analyse its processes. It is then that the company realizes there are several aspects with room for improvement regarding its administrative processes:

• Manual processing of purchase orders brings about errors…
• … with ensuing operational delays.
• Matching codes with customers is an expensive, lengthy, manual process.
• Credit notes to rectify invoice mismatches become more frequent.

After the analysis, Casa Rodríguez decides to seek a technological partner to digitize and automate some of its administrative processes, specifically order receipt and invoice issuance.

The company elects baVel and the companies get to work on the project in 2017.

Four years later, Voxel asked those responsible for the project at Casa Rodríguez about it. The results were so positive that we decided to put together a success story.

What will you find in this success story?

•  Before and after: from analogue to digital processes.
• The baVel tool implementation process.
• The benefits garnered in the administrative department.
• The benefits garnered in the operations department.
• Feedback from employees.
• Feedback from customers.
• Other digitization projects underway.
• And much more!

Read the entire success story here:

Automation of purchase order receipts at Álvarez & Sánchez

Álvarez & Sánchez is an import and distribution company trading in the Dominican Republic since 1979. They were at first dedicated to general supplies for their customers. Then, in 1980, the company began to incorporate iconic spirit, wine and champagne brands. The 80s also saw Álvarez & Sánchez begin distribution of cold meats.

Over the years its customer portfolio has grown and diversified, and the products the company imports and distributes reach the consumer via different distribution channels: supermarkets, wholesalers, grocery stores and pharmacies, as well as restaurants, bars, hotels and even bakers.

In 2015, one of their top customers asked Álvarez & Sánchez to digitize the order receipt and invoice issuance process. The company then analysed that entire process. They drew the following conclusions:

• The receipt and processing of orders is a highly manual process.
• They identified errors that could be prevented.
• The order management process could take up to 3 days.
• Deriving from this entire process, the use of credit notes in the billing process was common.

So as to make this process more efficient, the company decided to digitize the receipt and capture of orders with baVel.

After more than 5 years of using baVel technology in its back-office processes, the benefits Álvarez & Sánchez have seen are manifold. And we have collected them in a new success story.

What will you find in this success story?

• What the process of order receipt and invoice issuance was like before digitization.
• What necessary improvements were identified in the initial analysis.
• The baVel implementation process at Álvarez & Sánchez.
• The value that the baVel platform brought to the company.
• The project manager’s opinion of the digitization process.
• The quantitative and qualitative benefits of the digitization project.
• The new projects Álvarez & Sánchez are planning.
• And much more!

Read about the entire success story here:

Grupo Hefame is a pharmaceutical distribution cooperative. It has over 1,000 employees and serves more than 6,000 pharmacies, with about 48,000 orders and 10,000 deliveries daily. This is possible thanks to its extensive infrastructure, with distribution warehouses and offices in more than 15 Spanish cities.

Due to the nature of the business, over 20% of the workers travel in their jobs. The compilation and management of corporate expenses generates a considerable amount of manual work that leads to inefficiencies:

• Manual preparation of a PDF template together with the sales receipt for each claim.
• Manual approval, scanning and verification, with no technological support.
• Lack of documentary control.
• Loss and deterioration of sales receipts.
• Storage space for claims slips.
• Excessive paper consumption.

After using DevoluIVA technology to manage representation expenses and VAT recovery for half a year, the benefits of digitizing this process are clearly tangible. And we have set it all out in a new case study.

In this case study you will learn:

• What the corporate expense management process at Hefame was like before using DevoluIVA.
• What DevoluIVA products and services suit Hefame’s needs.
• How the new tool was implemented and how long it took.
• How all the users adapted to this new tool.
• What the Hefame project manager’s opinion of the solution and deployment is.
• What quantitative and qualitative results Hefame has garnered to date after the digitization process.

Read about the whole success story:

If you also wish to digitize the entire management of your company’s corporate expenses and, in addition, recover the VAT, contact DevoluIVA. Our team of experts will help you find the technological solution that best suits your business needs and those of all your employees.

Discover how Novum Hospitality has digitized 100% of invoices through baVel

Novum Hospitality is one of the largest hotel chains in Germany with more than 180 hotels and 24,900 hotel rooms. In 2017, Novum Hospitality realizes that its invoicing process has inefficiencies mainly derived from manual invoice management.

The administrative team faces a heavy manual workload to process invoices, which often results in errors, poor time management and even lost invoices.

Facing this situation, Novum Hospitality decides to automate and digitize the submission of 100% of invoices via baVel, the electronic invoicing platform of Voxel Group. Its main objective is to be able to send all invoices automatically to all their clients, B2B and B2C, and with the public administrations (B2G), complying with the legal requirements of each of them in each country.

Thanks to the digitization of baVel, Novum Hospitality has been able to increase the invoicing volume without the need to increase the management team. In addition, reconciliation and automation have allowed them to eliminate manual tasks, reduce errors, losses and shorten the average collection time.

baVel also has allowed them to comply with the legislation of each country and maintain a digital archive for each of them, contributing to saving paper.

Discover all the benefits that baVel has brought to Novum Hospitality reading the complete case study:

You can find out more success stories of leading companies in the sector with baVel here.

Find out how Escapada Rural manages the corporate expenses and VAT recovery automatically

Escapada Rural, a platform dedicated to the promotion of rural touristic accommodation, decides to optimize the process of managing corporate expenses of its corporate travellers.

Up until now, the management of paper expense receipts and expense notes is done manually, increasing the number of errors, loss of tickets and, consequently, affecting directly to the company’s accounting.

At this point, Escapada Rural decides to digitize the management of its corporate expenses via DevoluIVA Clic, a DevoluIVA service that allows them as well to automatically recover expenses VAT.

Thanks to the implementation of DevoluIVA, Escapada Rural has managed to automate and digitize the management of its corporate expenses, drastically reducing the number of errors, increasing the productivity of the administrative department and completely eliminating the management of paper documents.

 Discover all the benefits that Escapada Rural has gained with DevoluIVA Click here: